A documented method, tract after tract

Every project starts with a written scope: the tracts or route, the counties, the search period, the report format and the needed-by date. If something is unclear, we ask before we start, not after. You approve the scope and quote before work begins.

We work from the public record and name the source of every fact we report:

• County clerk real property records: deeds, leases, easements, liens and releases
• District clerk records: probate, divorce and other judgments that affect title
• Appraisal district records: parcel IDs, acreage and mailing addresses
• State agency records where they apply, such as Railroad Commission well and lease data and General Land Office records
• Documents you provide, such as prior title, leases and easements

Each instrument we rely on is logged in a digital runsheet with its recording reference, date, parties, type and the interest it conveys or reserves. Copies are named and indexed by tract, so any line in a report traces back to a document you can open.

Before delivery, every tract is reviewed against the source documents:

• Chain of title checked for breaks, overlaps and unreleased liens
• Legal descriptions checked against the instruments and the tract map
• Ownership interests checked to confirm they add up
• Open questions listed, not guessed at

• Excel: tract summaries, runsheets, owner lists and status trackers, sortable and ready to import
• PDF: formatted ownership reports and indexed copies of key instruments
• Map-ready data: legal descriptions and tract IDs your GIS or engineering team can tie to the map
• Your template: when you have a required format, we use it

We set a delivery date at intake and plan the work around it. As typical planning guidance, subject to scope and records access:

• Operating rights and similar takeoffs: typically 2 to 3 weeks from receipt of the tract information
• Full mineral or leasehold ownership reports (MOR/LOR): typically about one month
• Your date: when you set a needed-by date, we plan to it or tell you at intake if the scope needs adjusting

Large projects are delivered in phases, with a status report on a set schedule.

• Project details and client names are kept confidential. We do not name clients or share their work.
• Files are stored in access-controlled business accounts, organized by project.
• We share deliverables only with the people you name.
• On request, we return or delete project files at the end of the engagement, subject to any records you ask us to keep.